Vendor Information

1. This annual event is a product of Cabarrus County Center of N.C. Cooperative Extension.
2. The event will take place at the Cabarrus Arena & Events Center located at 4751 St. Hwy 49, Concord NC 28025.
3. The merchandise of every vendor is expected to be family friendly and also be associated with plants, herbs, gardening or environmentally friendly.
4. Food Vendors are responsible for obtaining in advance any required health department or other certification for the foods they are selling. A copy of such certificates must be available the day of the Herb Festival.
5. Vendor placement will be determined in the order their fully complete application with payment.
6. Vendors must submit a vendor application.
   1. The rental cost per each space for April 13, 2024 is $50. Registration must be paid at go.ncsu.edu/registercabarrus
   2. The proceeds from this event are used to cover the cost of this and other Extension programs.
   3. Applications should be approved before registration costs are collected. A notice will be sent via email to address actions needed to complete the registration. Also note that the processing time for checks may take two or three weeks to be processed with your bank. Vendors with returned checks will be responsible for associated bank fees incurred.
7.  If vendors require more than the standard 14’ wide by 40’ deep grassy area space, two spaces must be reserved for $100. This Includes Food Vendors: If two spaces are requested, they will be side by side unless otherwise requested. If the spaces are not side by side, both need to be manned.
8. Educational displays/demonstrations by non-profits that meet the gardening theme or provide horticultural education will not be charged unless merchandise is sold which converts their status to that of a vendor, however, and will be held to all of the requirements as specified herein for vendors.
9. Vendors will be notified of space assignments as soon as feasible. Our target is Mid March 2024.
10. There will NOT be guaranteed spaces for previous Festival vendors, but we will try to accommodate when possible. Vendors cannot give their space assignment to anyone else.
11. Marketplace vendors will set up in a shared vendor area and be limited to one 6 ft table. Merchandise must be limited to this table area (above and below). This is perfect for those with limited inventory, just starting out or the little side hustle. Marketplace vendors may leave when inventory is gone, but must park in the visitor parking. May drive inside to drop off inventory prior to 7:45 a.m. for setup. Table and tent can be provided if requested. Please make arrangements with tracy_lecompte@ncsu.edu

Festival Details

1. Cancellations or other questions: If unable to participate vendors may email Tracy LeCompte at tracy_lecompte@ncsu.edu or call/text 419-305-8031 by April 1, 2024.
2. The festival committee reserves the right to revoke or deny, at any time, any and all persons from selling at the current and future Festivals, who the committee determines do not meet requirements or who exhibit inappropriate behavior without regard of check/ application status.
3. The Festival is held at an open-air facility with portable restrooms, water, electricity and adequate public parking. Vendors will need to move their vehicles to the back parking lot after unloading.
4. All applying vendors must be prepared to be assigned on unpaved / grassy grounds. Vendors must be prepared to bring any display tables, chairs, umbrellas and/or tents needed and be prepared for all types of weather! RAIN or SHINE, no exceptions!
5. Tents greater than 20’ x 20’ require a permit and use of ground stakes are not permitted. A number of tents were used last April and held down with various homemade weights of sandbags, concrete building blocks and other heavy objects.
6. Solicitation Limits. Only paid venders and those who names are also listed on the application can solicit within their assigned area. Vendors may not solicit outside of their booths.
7. Set up time may be available on Friday evening before. Details will be shared with vendors by February 2024.
8. Vendors must be set up by 7:30 a.m. on April 13, 2024. Each vendor must check in with the designated Extension Staff prior to setting up a booth in order to be directed to their assigned space. If a vendor sets up in an incorrect space, they will be required to move or leave the premises without a refund.
9. Please, arrive early! Our volunteers that guide vendors to their space have to transition to other positions involved in serving and protecting the visiting public.
10. The Extension Program does not assume responsibility for vendor merchandise left unattended overnight.
11. NC Dept. of Revenue Sales and Use Tax Certification Account ID or valid exemption reason is required on application in order for it to be considered.
12. Primary method of communication is email. Please make sure your email address is legible and notify Tracy LeCompte of any changes at tracy_lecompte@ncsu.edu or call/text 419-305-8031